Committee Roles
Click below to learn about what each committee member does...
President
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Organises the aims, direction and execution of the society. The figurehead and person responsible for the society, directs the others but must be able to help in all things.
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Also responsible for booking the venues for the viewings and other events. The acting President may pick their own official name, derived from the High Council of the Time Lords. The office is symbolised by a white robe and the presidential folder.
Chancellor (Treasurer)
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Controls all aspects of the financial side of the society, both in and out. Keeps and maintains all monetary and membership records, along with the president is a signatory on the account.
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They also hold onto and pass out membership cards. The office is symbolised by a cerise robe and the financial ledger. Reports directly to the President.
Castellan (Secretary)
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Controls all aspects of the administrative side of the society. Takes and archives minutes from each meeting, has access to the email account and the membership lists. Should be fully aware of the constitutional history and mechanics of the society. The Officer will be responsible for Attending the Health and Safety Training, Passing the Health and Safety Competency Assessment, Reviewing and submitting all risk assessments as shall be required by the Student’s Association, and keeping a record of the risk assessments submitted during their term, and passing them onto their successor.
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The above officer’s duties shall not be delegated to another officer except in the event of a casual vacancy in the position. The office is symbolised by a sky robe and the secretarial register. Reports directly to the President.
Vice President
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Acts as a presidential aide and whip to the rest of the society. The Vice President may be tasked by the president to organise various miscellaneous tasks and projects, including security; attendance; robes and others.
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Also responsible for ordering DocSoc branded clothing. The Vice President may pick their own official name, derived from the name chosen by the President. The office is symbolised by a grey robe. Reports directly to the President.
Vice Chancellor (Procurement Officer)
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Assistant to the Chancellor in food and drink shopping. Also responsible for coordinating bake sales and ensuring Council members contribute baked goods. They will act as the assistant treasurer, helping with the treasurer’s duties and stepping in their role in emergencies. The office is symbolised by a scarlet robe. Reports to the Chancellor.
Cardinal (Publicity Officer)
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In charge of advertising in all its forms. Manages the society’s social media accounts and website. The office is symbolised by a yellow robe. Reports directly to the President.
Under Cardinal (Inter-society representative)
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Our liaison to other societies who are partnering us in joint events and as such is responsible for contacting the other groups and organising the events in question. The office is symbolised by a racing robe. Reports to the Cardinal.
Coordinator (Events Officer)
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The Coordinator takes possession of the society’s episode archive, and is responsible for running most society events by providing the episodes for us to watch.
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The Coordinator is additionally responsible for curating, with the collaboration of the rest of the members, a society playlist which may be used at viewings and other society events. The office is symbolised by an orange robe. Reports directly to the President.
Inquisitor (Activities Officer)
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Responsible for running various activities at events: notably the post-viewing quizzes, and providing prizes for the quizzes, typically acquired at a £2 budget for each quiz. They will act as the Assistant Secretary, helping with the secretary’s duties and stepping in their role in emergencies. The office is symbolised by a mint robe and the logistical box. Reports to the Coordinator.
Surgeon General (Equality, Diversity, and Inclusion Officer)
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Responsible for ensuring the physical and mental wellbeing of Doctor Who Society members both during, before, and after the viewings, providing tissues, and keeping up-to-date on relevant first aid training and material. The office is symbolised by a mustard robe. Reports directly to the President.
Burner (Enforcer)
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Responsible for ensuring that no other groups are using the society’s venues, and informing members who have been expelled by a vote of no confidence of their expulsion. The office is symbolised by a black robe. Reports directly to the President.
Captain of the Guards (Senior Consultant)
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Ideally a previous Inner Council member of seniority and experience to act as an advisor. Provides general assistance to the Inner Council, as well as guiding and supporting new society members. Also responsible for maintaining good relations with DocSoc alumni. The office is symbolised by a burgundy robe. Reports directly to the President.
Guard (Member without Portfolio)
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Responsible for ensuring new members feel welcome in the society and encouraging more involvement of new members. Intended to be held by those new to the society as an introduction to the High Council. Three Guards may hold office at any one time. The office is symbolised by a brown robe. Reports to the Captain of the Guards.